Executive Assistant & Office Manager – Investment Management Company

Executive Assistant & Office Manager – Investment Management Company

Our client is an industry-leading Private Equity Investment firm headquartered in Luxembourg.

Your role

• Support the Executive Management Team in a highly efficient manner
• Handle evolving priorities based upon fast-flowing data and urgent changing schedules
• Continually and actively supervise calendars, correspondence and agenda schedules
• Preparation and follow-up of correspondence
• Maintain appointment schedule by planning and scheduling meetings, conferences and travel
• Maintain information confidentiality at all times
• Organization and maintenance of files and records
• Coordination with other Personal Assistants within the organisation
• Coordinate and handle general office administration

Your profile

• An independent, proactive and self-starting person who can work both on their own initiative and within a team
• Experienced Executive Assistant with experience and ability to handle multiple busy agendas and schedules
• Diplomatic, assertive with the ability to demonstrate absolute discretion as the situation demands
• Experienced in a senior management environment and seeking a challenge in a dynamic work culture
• A team player with outstanding organisational, communication and interpersonal skills
• Autonomous, with the ability to prioritise and resolve problems
• Maturity and credibility to liaise with individuals at the highest levels
• Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)
• Bachelor’s Degree and /or Executive Assistant Diploma or similar qualifications
• English and French fluency is a must; Luxembourgish and German languages are considered an asset